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The Assets module tracks your company’s fixed assets — equipment, vehicles, furniture, and technology — through their full lifecycle from acquisition to disposal, with automatic depreciation posted to Finance.

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What Assets owns

  • Fixed assets — the asset register with acquisition details and current book value
  • Depreciation — scheduled and posted depreciation entries
  • Disposals — records of sold or written-off assets

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Data flows out of Assets to

ModuleWhat it sends
FinanceDepreciation entries
MaintenanceAsset records for maintenance tracking

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Common tasks

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Add a fixed asset

1

Open Assets → New Asset

2

Enter asset details

Fill in the asset name, category (e.g. Vehicles, IT Equipment, Furniture), serial number, and location.
3

Set acquisition details

Enter the purchase date, purchase cost, and supplier.
4

Configure depreciation

Choose the depreciation method (Straight-line or Declining balance), useful life in years, and residual value.
5

Assign to an employee (optional)

Link the asset to the employee responsible for it.
6

Save

The asset is added to your register. Depreciation will post to Finance automatically on schedule.

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Run depreciation

1

Open Assets → Depreciation → Run Depreciation

2

Select the period

Choose the month/year to depreciate. The system calculates the depreciation amount for every active asset.
3

Review

Check the depreciation schedule. Any asset approaching full depreciation is flagged.
4

Post to Finance

Click Post. Journal entries are created in Finance automatically for the total depreciation amount.

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Dispose of an asset

1

Open the asset record → click Dispose

2

Enter disposal details

Set the disposal date, method (Sale or Write-off), and sale proceeds if applicable.
3

Confirm

The system calculates the gain or loss on disposal and posts the entry to Finance. The asset is marked as Disposed and removed from the active register.

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Key features

Asset register — Complete record per asset: purchase date, cost, location, assigned employee, depreciation method, and current book value. Depreciation — Straight-line or declining balance. Posts to Finance automatically on schedule with no manual intervention. Asset categories — Group assets for reporting and bulk depreciation configuration. Disposals — Records sale or write-off with automatic gain/loss calculation and Finance journal entry.