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The Careers Portal publishes your open job listings at <your-handle>.mysoftbooq.com/careers: a branded, public-facing page where candidates can browse roles, view full job descriptions, and submit their application with a CV, cover letter, and any custom questions you configure.

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What the careers portal includes

  • Job listings: all active openings with title, department, location, job type, and salary range
  • Search: instant filter by job title or department
  • Application modal: a split view, with the job description and requirements on the left, application form on the right
  • Custom application forms: different question sets per role (standard, technical, or custom)
  • File uploads: CV/resume upload (PDF or Word, up to 10 MB) plus additional document uploads
  • GDPR consent: built-in consent declaration at submission
The careers portal is only active if your subscription includes the HR module. If HR is not on your plan, the careers page shows a “not available” message.

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Common tasks

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Post a job opening

1

Open Human Resources → Talent → Job Openings → Post New Job

2

Enter the job details

Fill in: job title, department, location, employment type (Full-time, Part-time, Contract, Intern, Temporary, Freelance), and a clear job description.
3

Add requirements (optional)

List the key requirements as bullet points. These appear as a bulleted list in the application modal alongside the description.
4

Set a salary range (optional)

Enter minimum and maximum salary. This is shown on the job card on the careers page. Candidates strongly prefer to see salary ranges upfront.
5

Select an application form template

Choose: Standard General (name, email, phone, CV, cover letter, portfolio, start date) or Technical Role (adds GitHub URL, primary languages, years of experience, technical project question). You can also use a custom template.
6

Set the status to Open

Only jobs with the status Open appear on the public careers page. A job can also be Draft, On Hold or Closed.
7

Save

The job appears on the careers portal immediately.

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Create a custom application form

1

Open HR → Recruitment → Application Templates → New Template

2

Name the template

3

Add questions

Add questions with the following field types: Text (short answer), Long Text (paragraph), Number, Date, Dropdown (select from options), Multiple Select, Yes/No (boolean), and File Upload.
4

Mark required questions

Toggle Required on questions the applicant must answer to submit.
5

Set question order

Drag to reorder. Name and email fields always appear first. Custom questions appear after.
6

Save

The template is available when creating or editing a job opening.

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Review incoming applications

1

Open HR → Recruitment → Candidates

All submitted applications appear here, linked to their job opening.
2

Filter by job

Use the Job filter to see only applicants for a specific role.
3

Open an application

View the candidate’s answers, download their CV, and review any attached documents.
4

Update the candidate status

Move candidates through your pipeline: Applied → Screening → Interview → Offer → Hired or Rejected.
1

Open the job opening record in HR → Recruitment

2

Copy the direct application link

Each job has a unique URL in the format <your-handle>.mysoftbooq.com/careers?jobId={jobCode}. Sharing this link opens the careers page with the application modal for that specific job already open, which is ideal for sharing in job boards, LinkedIn posts, or email campaigns.

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Close a job opening

1

Open the job in Human Resources → Talent → Job Openings

2

Change the status to Closed or On Hold

The job disappears from the public careers page straight away. Its applications are kept.
3

Save

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Troubleshooting

This means the HR module is not included in your current subscription plan. Upgrade to a plan that includes HR to enable the careers portal. If HR is on your plan, check that at least one job has the status Open.
Only jobs with the status Open are shown publicly. Open the job and check its status. The careers address is based on your public address, set in Settings → Business → Public Page.
The job may have been deleted after they applied, so the application has no job to sit under. Contact support and we will help you find it.
CVs are stored in secure storage under resumes/{tenantId}/. They are not publicly accessible. Only authenticated Admin and Manager users can download them. If the download link fails, the file may have been stored with an incorrect path. Check the candidate record for the resume URL.
Name and email are always included. They are built into the form and cannot be removed. If you are seeing unexpected questions, check the application form template assigned to the job opening. You may have selected a template with more questions than intended.

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FAQ

Yes. Each job opening can have its own application form template. Assign the Standard template to most roles and a Technical template to engineering roles, or create fully custom templates with exactly the questions you need.
Yes. CVs are uploaded to secure private storage. They are not publicly accessible. Only authenticated Admin and Manager users in your workspace can access them. Candidates do not receive a copy of their uploaded file.
The careers portal URL can be posted anywhere: LinkedIn, Indeed, your own website, anywhere. When candidates click the link, they see your branded careers page and apply directly. Applications always land in HR → Recruitment → Candidates.
Yes. Once a candidate is hired, choose Set up employee profile on the candidate. Their name, email and application details are filled in; add the rest on their profile.

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See also

HR

Hired candidates convert directly into HR employee records.

Compliance

Assign onboarding compliance policies to new hires automatically.

Landing Page

Link to your careers page from your public landing page.