How HR is organised
HR has five sections along the top:
HR also keeps positions and job grades, skills, courses and credentials with their renewals, surveys and succession plans.
People without HR admin rights see Me first: their own time, leave and documents.
Common tasks
Add an employee
1
Team → Directory → Add Employee
2
Fill in the essentials
Name, email, position, department and team, who they report to, cost center and hourly rate.
3
Invite them to sign in (optional)
Tick the invitation and choose their role. An employee record without a sign-in does not use a paid seat.
Run payroll
1
Operations → Payroll → New Payroll Run
2
Bring in tax and deductions
By default Softbooq does not calculate tax. Your payroll provider works out tax and statutory deductions, and you import the results. Softbooq records the run and posts it to your accounts; use certified payroll software for statutory filing.
3
Process Run, then Post to Accounting
4
Send payslips, then Mark paid
Request and approve leave
An employee chooses Request Leave, then Submit Request. Whoever approves it, as set in Approval Policies, chooses Approve Request or Reject Request; a rejection needs a reason. Kinds of leave are set in Governance → Leave Types, each marked as annual, sick, unpaid, parental or other: sick leave stays private, and unpaid leave reduces pay automatically.Track time
Everyone can clock in and out, with breaks, from the clock at the top, and see their hours under Me → My time. Managers check attendance under Operations → Attendance and approve hours under Time Approvals. Approved hours are what projects and billing use.When someone leaves
Open the employee’s profile and the Lifecycle tab: choose the exit policy and type, work through the checklist, check what still needs a new owner, then Finalize Exit & Release Access. Equipment assigned to them goes back into the asset register.Hire
Publish a role in Talent → Job Openings; it appears on your careers page. Applicants move through the Candidate Pipeline. See Careers.FAQ
Who can see salaries and payslips?
Who can see salaries and payslips?
Salaries, payslips and payroll totals need the sensitive-HR permission. Everyone sees their own payslips under Me → My documents.
Does Softbooq file payroll taxes?
Does Softbooq file payroll taxes?
No. Tax and deductions come from your payroll provider. Softbooq records the run, posts it to your accounts and sends payslips.
See also
Projects
Where approved hours are used.
Careers page
Your public job listings.
Finance
Where payroll is posted.